PlotlineEvent run sheet maker
Start from a run sheet written for your kind of event, adjust the times, and supplier arrivals and crew calls slot in on their own. Print it or share a live link on the day.
No signup · works on laptop, tablet and phone
What you can do
Templates that fit
Run sheets for weddings, corporate events, festivals and parties, split into set-up, event and pack-down.
Suppliers built in
Each supplier’s arrival and departure appears at the right time, linked to their contact details.
Crew calls
Rostered shifts show who’s on, where and when, next to the moments they’re needed for.
Always in step
Change a time and the overview and PDF pack follow. Add a supplier and their arrival appears.
Print or share
A clean PDF for the venue and suppliers, or a live link (Pro) that’s always up to date.
Part of the whole plan
The same event holds the floor plan, guests, budget, docs and crew, so nothing gets out of step.
Wedding run sheet template
A typical afternoon wedding, as Plotline drafts it. Change any time and the rest of the plan follows.
| Time | What happens | Who |
|---|---|---|
| 9:00 am | Venue access: furniture hire and marquee deliveries | Venue, hire company |
| 10:30 am | Tables, linen and chairs set per floor plan | Hire company, crew |
| 12:00 pm | Florist and styling | Florist, stylist |
| 1:30 pm | AV and music sound check | DJ or band |
| 2:30 pm | Guests arrive, welcome drinks | Bar staff |
| 3:00 pm | Ceremony | Celebrant |
| 3:45 pm | Photos and canapés | Photographer, caterer |
| 5:30 pm | Guests seated, entrance of the couple | MC |
| 6:00 pm | Entrée, speeches, main | Caterer, MC |
| 8:00 pm | Cake cutting and first dance | DJ or band |
| 11:00 pm | Last song and farewell | MC |
| 11:30 pm | Pack down and venue handover | Crew, hire company |
How it works
- Pick your eventChoose the type, date and start time.
- Adjust the timesType new times and add your own items.
- Add suppliers and crewThey appear on the run sheet automatically.
- Print or shareDownload the PDF or send a live link.
Questions
What should an event run sheet include?
Times for set-up, the event itself and pack-down; what happens at each time; who’s responsible; and where. Supplier arrivals, sound checks and venue handover are the items most often forgotten.
Can I start from a template?
Yes. Pick wedding, corporate, festival or party and you get a full draft to edit, with times based on your start time.
Can my crew see the run sheet on the day?
On Pro you can share a live link that always shows the latest version, and crew can fill in your forms from a link or QR code.
Is it free?
Yes. The free plan includes every planning feature for one event, saved in your browser, with no signup. Exports carry a small watermark. Pro (US$39/month) adds unlimited events, clean exports, sync across devices and live share links for clients and crew.
Plan your event now
Answer four questions and get a floor plan, run sheet, budget and supplier list to edit.
Start planning free